HR Advisor (m/f/x) – International

rpc was founded in 2013 as a joint venture between the BMW Group and H&Z Unternehmensberatung AG and is represented in twelve countries with over 450 employees.

Key responsibilities

• Support the day-to-day delivery of HR operations across the UK and Ireland, covering the full employee lifecycle from recruitment and onboarding through to employee changes, absence, development, probation and offboarding.
• Act as a first point of contact for employees and managers, providing clear and timely guidance on routine HR policies, procedures and employee-related processes.
• Take ownership of routine HR matters within established company policies and processes, using sound judgement to recognise when complex, sensitive or formal matters require escalation.
• Coordinate recruitment activities across the UK business, working closely with hiring managers to support vacancy management, candidate screening, interview coordination, candidate communication and offer administration.
• Support a positive candidate and new starter experience by coordinating onboarding from offer acceptance through to joining, induction and probation.
• Support employees and managers with routine absence and sickness processes, ensuring company procedures are followed consistently, and relevant records are maintained accurately.
• Coordinate and support performance and development processes, including probation reviews, Performance Development Reviews, and Personal Development Plans.
• Support the smooth and professional offboarding of employees, ensuring relevant HR records, systems, payroll information, and documentation are updated appropriately.
• Maintain accurate and reliable employee data across HR systems, including Personio and SAP, with a strong focus on data quality, confidentiality, and compliance.
• Ensure HR documentation and employee information are managed securely and in accordance with internal procedures and data protection requirements.
• Coordinate the monthly payroll with the company’s UK accountants, ensuring accurate and timely employee information is provided; queries are followed through, and relevant changes are appropriately recorded.
• Work collaboratively with line managers, the Operations Manager, the rpc HQ HR Team, UK accountants and hr inspire to ensure employee lifecycle processes are completed accurately and efficiently.
• Contribute to wider HR and People initiatives, including the development of UK and Ireland HR processes, the rpc career model and employee experience improvements.
• Identify opportunities to improve HR processes, systems, documentation, and ways of working to increase efficiency and consistency.
• Build effective working relationships with employees, managers, senior stakeholders, rpc HQ and external partners across the business.
• Operate with a high level of organisation, accuracy, confidentiality, and professionalism while managing multiple priorities in a fast-paced environment.
• Manage routine HR activities independently while escalating formal employee relations matters, complex absence cases, disciplinary or grievance issues, contractual concerns and other higher-risk matters to the appropriate HR specialist or senior stakeholder.

Experience

• Relevant practical experience in HR administration, HR operations, People Operations, or a comparable HR role.
• A working understanding of the employee lifecycle, including recruitment, onboarding, employee administration, absence, probation, performance processes and offboarding.
• Working knowledge of UK HR practices and employment processes, with the ability to apply company policies appropriately and recognise when specialist advice is required.
• Experience of payroll coordination or providing accurate monthly payroll changes and information would be advantageous.
• CIPD Level 3 qualification is desirable.

Skills and Behaviour

• Strong organisational skills, with the ability to manage multiple activities, priorities, and deadlines.
• Excellent attention to detail and a high level of accuracy when working with employee information, contracts, payroll data, and HR documentation.
• Strong written and verbal communication skills, with confidence communicating with employees, managers, candidates, and external partners at different levels.
• Sound judgement and the ability to distinguish between routine HR matters and issues requiring escalation.
• A professional, approachable, and service-focused manner.
• The ability to take ownership of tasks and follow them through completion.
• Strong collaborative skills and the ability to build effective working relationships across different functions, locations, and cultures.
• Demonstrated ability to handle confidential and sensitive employee information appropriately.
• Competence using Microsoft Office applications and confidence working with digital HR systems.

• Professional experience: You bring solid experience in HR advisory, ideally within international environments.
• Communication skills: You are clear, empathetic, and confident when dealing with people at all levels.
• Service orientation: You are committed to providing excellent support and solutions to colleagues and stakeholders.
• Analytical thinking: You are able to analyze situations, identify improvements and implement effective HR measures.
• Teamwork: You thrive in collaborative settings and contribute proactively.
• Flexibility: You adapt well to changing priorities, international scope, and diverse cultures.
• Languages: Professional proficiency in English; additional languages are a plus.

Janina Endl